Request for reimbursement of the mobility fee

The semester fee that we pay each semester also includes the mobility fee, which is used to pay for the semester ticket. If you now want to spend some time abroad, are exmatriculated or cannot spend this amount due to social hardship or cannot use the ticket because you are not in the area of validity for a longer period of time due to your studies, you can apply for a refund of the mobility fee. You do not have to hand in the semester ticket to us and you should keep the e-ticket for use in the following semesters. It is important that the applications for the semester in question must be submitted by the associated application deadlines. One can only fill out the applications via the online form, for which one must log in with one’s own TIM ID.

Shortly before the deadline, the form may cause technical difficulties. In this case, please write your request in time to semesterticket@asta.rwth-aachen.de.

In case of social hardship (see below), the remaining semester fee will be refunded in addition to the mobility fee. However, the form remains the same.

Please send questions regarding the semester ticket to semesterticket@asta.rwth-aachen.de.

 

Deadlines:

For items 1,2,5 and 6 (see below), the application deadline is November 1st (WiSe 23:59) or May 1st (SoSe 23:59).
For item 3, the application deadline is the 1st of the month following the termination of enrollment.
For item 4, the application deadline is 4 weeks (28 days) after matriculation.
For item 7, the application deadline is the last day of the respective semester. (31.03. 23:59 in WiSe and 30.09. 23:59 in SoSe).
Applications must be sent to the Social Committee of the Student Parliament and must be applied for using the following online form.

The application form must be submitted by the respective date. This also applies if we have the not yet received teh attachments! In this case, please write a short Word document telling us that the attachments are unfortunately not yet available, but will be submitted by you later. You can then simply send them by e-mail to semesterticket@asta.rwth-aachen.de. For procedural reasons your application will be rejected at first. However, this is not a big deal and can be changed later on.

 

 

Possible cases for reimbursement

In special cases, the student body will refund the semester ticket fee.

1. severely disabled persons with official ID, supplement and token

An exemption from the semester ticket fee must be applied for at the Student Secretariat. The amount then does not have to be paid. The exemption is then automatically taken into account for the following semester. Afterwards you have to send the new proof to the student secretariat every year.

2. severely disabled persons who cannot use buses and trains due to their disability

The procedure is the same as for option 1. However, the entire semester fee must be paid first. A refund of the semester ticket fee can be applied for until November 1st (WiSe 23:59) or May 1st (SoSe 23:59) at the Social Committee of the Students’ Parliament. Proof that bus and train cannot be used must be enclosed with the application. There is no entitlement to reimbursement.

3. Termination of Enrollment

Students who finish their studies can apply for a partial refund of the semester ticket fee for the full months remaining until the end of the semester. A refund only for the last month of the semester will not be made. For this purpose, the deadline for submitting an application is the 1st of the month following exmatriculation (e.g. exmatriculation 12.01. – end of deadline 01.02.).

In case of exmatriculation before the beginning of the lecture period of the respective semester, a refund of the entire semester fee can be applied for at the Student Secretariat.

4. late immatrikulation

Analogous to the refund regulation in the case of exmatriculation, it is possible for the students to have the share for the full months that they were not enrolled refunded if they enroll late in the current semester. I.e. first all program students receive a semester ticket for the respective current semester and pay the full fee upon enrollment. In the case of departure before the end of the semester, the exmatriculation regulation applies.
In both cases, the relevant evidence (e.g. certificates from the DIHB or the Student Secretariat, etc.) must be provided. Both cases are also possible in combination, but only full non-enrolled months will be refunded. The deadline for this is four weeks after the date of enrollment.

5. leave of absence

All students on leave of absence must also first re-register and pay the full semester fee. Those who do not wish to use the ticket can apply for a refund without additional justification if they are outside the area of validity due to their studies or can show that they are on leave of absence from RWTH. The application must be submitted to the Social Committee by November 1st (WiSe 23:59) or May 1st (SoSe 23:59). There is no entitlement to a refund of the semester ticket fee.

6. not in the area of validity for more than four months due to studies

A refund of the semester ticket fee is possible in case of a study-related stay of more than four months within a semester outside the area of validity of the SemesterTicket NRW. Study-related means that the stay was cased by your studies. This includes e.g. a compulsory internship. However, a voluntary internship or an employment relationship are not covered by this! The exception to this is an external doctorate. In this case, a confirmation from the supervising professor must also be encluded, stating that the enrollment is mandatory. The application must be submitted to the Social Committee by November 1st (WiSe 23:59) or May 1st (SoSe 23:59). There is no entitlement to a refund of the semester ticket fee. The semester fee must first be paid in full. Tenancy agreements and registration certificates do not constitute proof of a study-related stay.

7. social hardship

In cases of social hardship, a refund of the entire semester fee can be requested from the Social Committee of the Student Parliament. The application can be made at any time during the semester, but no later than the end of the current semester (WiSe: 31.3. and SoSe: 30.9). Proof of financial situation, income in particular, must be enclosed. There is no entitlement to a refund. The semester fee must first be paid in full.

For your understanding: In this case, the semester ticket fee is paid from the hardship fund of the student body, so the ticket of the person remains valid and can be used to its full extent!

For further questions regarding social hardship sent us a mail to haertefall@asta.rwth-aachen.de.

Contact

The reimbursement of the semester ticket fee is done according to the social regulations of the student parliament. If you have any questions regarding the refund, please feel free to send an email to semesterticket@asta.rwth-aachen.de